Earlier this week I wrote about communication layers for organizations. Looking at your toolbox of communication apps and spaces it is important to categorize them in terms of context and voice. Who is the targeted recipient of the content and how do you voice it?
Here are the communication layers I use¬†personally¬†and the context and voice that I have in them starting with the outer layer and working my way in:
Twitter | the coffee shop
This is a public space. And like a coffee shop the content you broadcast is targeted at people you know, but it is overheard by people who may be listening. If they like what you have to say the may chime in and you make a new connection. This works the other way too.
Blog | my platform
This is my space. My words. This is where I give away the best thoughts I have to the world and engage in conversation about those thoughts.
Facebook | my living room
My living room is for people that I actually know. It’s not for strangers. I’ll accept friend requests from people I have a connection with but I keep my feed trimmed pretty tight so that it’s just family and close friends that I interact with. I’ll add that I treat Facebook email just like regular email. And I block every app from my feed (farmville).
Email |¬†grand central
I have been trying really hard lately to reduce how much email I handle by pushing a lot of the interaction to Twitter and/or in person. When I need to document something or handle some details this is the place to keep it. I use Gmail and all the awesome GTD features like labels and server-side filtering to keep this place squeaky clean and efficient. I try to turn email around in 24-72 hours. I’m currently in the habit of working through email in the morning only…in one sitting. If you need me today then you need to move down a layer to Twitter DM/Text.
Twitter DM/Text Message | my phone
In this shrinking world where we are connected with more and more people, Twitter DM has replaced a lot of phone calls for me and in my world it carries the same priority as a text message (be warned, if you abuse it I will drop you. I’m talking to you auto DM’ers). Talking on the phone is so inefficient that I rarely answer when I don’t know who it is and I schedule just about every call I make on my calendar because it has become the new meeting for me.
In Person/Video Chat | get it done
When it’s time to get stuff done I go in person or video chat…not the phone. I hate the phone. For as unproductive as it is it takes up too much time and mind space.
Meetings | avoid them
I won’t even classify them as a¬†necessary¬†evil, they’re just plain evil. OK, maybe I speak too harshly. The traditional meeting is evil and unproductive. Lately I have been scheduling meetings for like 12 minutes in the hall. I picked up this tip form the book; Rework. It works well. Meetings aren’t social time…just get stuff done and go rock!
What are your layers looking like?